A successful
Administrative Assistant possesses structure, attention to detail, quality
focus, high energy and flexibility to a high-paced deadline driven
organization. In this role you will need to work well in a team environment, be
able to represent the manager/group with professional courtesy and acumen, and
deliver flawless work output. Your daily routine also includes interaction with
various executive level internal clients across the lines of businesses. You
will need to adapt procedures, processes and techniques to complete assignments
in line with the department's activities and goals.
Responsibilities
·
Maintain complex and detailed calendars
·
Screen incoming calls and determine the level of priority, while
using caution in dispensing information
·
Manage the coordination and logistics of both internal and
external meetings
·
Arrange and coordinate complicated domestic and international
travel
·
Organize all aspects for offsite conferences and external
events, including catering and transportation
·
Process invoices and T&E expense claims for team members.
Ensure all policies are followed and items are processed within provided
guidelines. Act as a subject matter experts for policies and procedures
·
Assist with staff on-boarding and off-boarding, which includes requesting
equipment setup and system access
·
Produce high quality emails and messages to individuals at all
levels of the organization
·
Maintain current organizational charts and Executive Bio’s
·
Handle regular activities without prompting, and advise in advance
with issues or delays
·
Assist in editing spreadsheets and presentations, including
printing and binding, for client meetings
·
Work cooperatively with the administrative assistants team, in
positive partnership to support each other smoothly
·
Lead and coordinate on ad hoc projects as requested
Qualifications
·
At least five years of administrative experience, ideally
supporting at the Managing Director level (or equivalent) or above
·
Advanced ability to organize
·
Tact and good judgment in confidential situations, and proven
experience interacting with senior management
·
Strong interpersonal, written, and oral communication skills
·
Strong proficiency in Microsoft Office
·
Excellent telephone etiquette and ability to manage competing
priorities i.e. calendar management
·
College degree is a plus
JPMorgan Chase & Co.,
one of the oldest financial institutions, offers innovative financial solutions
to millions of consumers, small businesses and many of the world’s most
prominent corporate, institutional and government clients under the J.P. Morgan
and Chase brands. Our history spans over 200 years and today we are a leader in
investment banking, consumer and small business banking, commercial banking,
financial transaction processing and asset management.